Authenticating Documents for the Chinese Work Visa
Since the new law which was set in motion in 2015, any foreigners wanting to get a Chinese work (Z) visa will have to first have several documents authenticated in their home country. A degree certificate, Criminal Record check, and in some cases a TEFL/TESOL/CELTA certificate must be authenticated before arrival in China.
A work visa can no longer be issued by the Chinese government to anyone who has not completed this process.
The Process of Authentication:
- The document must be notarised. This will be done by a Notary Public, who you will bring your documents to (along with a form of I.D.), and have the document signed. This signature will confirm that your documents are genuine.
- Next, the document must be authenticated, which means that a government official (such as the Home Office, the Secretary of State’s office, etc) must confirm that the notorisation of the document was genuine. Remember to inform them that your authentication is needed for China, so that you receive the correct authentication.
- Lastly, the documents must be submitted to your closest Chinese Embassy or Consulate. Please note: This must be done in the country where your documents were issued, and the whole process can take up to one month to complete, so please bear this in mind.
- Once you have completed this process and sent us copies of your original and authenticated documents, we can begin the process for your work visa!
- The exact process will vary depending on what country you are doing it in.
If you’re a UK citizen, you should:
- Firstly, apply for a DBS check.
- Get your degree certificate and DBS check notarised by a Notary Public or a solicitor, who will also attach a Letter of Attestation to your documents.
- Send your notarised documents to the FCO. You must send the original copy of your DBS – if you send a copy it will be instantly rejected. They will attach apostilles to the Letter of Attestations. If you need information about this step, please visit gov.uk.
- When the documents have been returned, you must take everything to the Chinese Embassy to be legalised. Please visit http://www.chinese-embassy.org.uk/eng/lsfw/legalization/ for more information and to ensure you are taking everything that is needed.
- When you receive these documents back, you must send copies to us and we will begin the process for your work visa. It will take around one month for us to receive your work permit and invitation letter from the local government, and we will send these to you. Once you receive these, you can submit your visa application. Please visit http://www.visaforchina.org for more information on what you need to prepare for your application.
If you’re an Irish citizen, you should:
- Firstly, get a Garda Police Certificate. You can find out how here: https://www.garda.ie/en/About-Us/Online-Services/Data-Protection-FOI-Police- Certificates/Police-Certificates.html
- Once this is returned, you must have it notarised by a Notary Public, along with your degree certificate and if relevant your TEFL.
- Next, these documents should be posted to the Legalisation Office of the Irish Department of Foreign Affairs. You can find out about this here: https://www.dfa.ie/travel/our-services/authenticating-documents/ Please note: If it’s convenient, you can also visit one of the offices in person. Offices are in Cork and Dublin.
- Lastly, the documents should be submitted (either in person or by an agent) to the Chinese Embassy or Consulate. You can get the application form and more information here: http://ie.china-embassy.org/eng/qzs/legalization/
If you’re a Canadian citizen, you should:
- Get your Criminal Record Check done firstly, and then get it notarised by a Notary Public or lawyer. You must also get your degree certificate, and if relevant your TEFL certificate notarised. Please note: You must get these documents notarised in the same area as the Chinese Embassy or Consulate where you will later get your documents authenticated.
- Once your documents are notarised, they should be authenticated by the Authentication and Service of Documents Section of Global Affairs. You can find out more information here: http://www.international.gc.ca/world-monde/study_work_travel-etude_travail_voyage/authentication-authentification/index.aspx?lang=eng Again, remember that this must be done in the same area that the documents were notarised.
- Lastly, the documents must be authenticated at the Visa for China centre in the same area that the documents were notarised and authenticated. You can find out more here: http://visaforchina.org/
If you’re a US citizen, you should:
- Get your Criminal Record Check. How to do this will vary according to your state. Your state will have a website explaining how this is done which you can visit for more information.
- Take your degree certificate and (if relevant) your TEFL certificate to a Public Notary to be notarised, in the same state that they were issued.
- When this is done, you must submit these documents to the Secretary of State to be authenticated. Remember to inform them that this will be used in China, to ensure that it is completed in the correct format. You can find more information here https://travel.state.gov/content/travel/en/legal-considerations/judicial/authentication-of- documents/authentication-certificate-requirements.html
- Complete this application form http://www.visarite.com/images/authentication/G1.pdf and then submit it along with all documents to your closest Chinese Embassy or Consulate. This can be done in person or through an agent.
- When you receive these documents back, you must send copies to us and we will begin the process for your work visa. It will take around one month for us to receive your work permit and invitation letter from the local government, and we will send these to you. Once you receive these, you can submit your visa application. Please visit http://www.china-embassy.org/eng/visas/hrsq/ for more information on what you need to prepare for your application.
If you’re a South African citizen, you should:
- Get a Government Police Clearance Check. You can find out how to do this here: https://www.saps.gov.za/services/applying_clearence_certificate.php
- Get your degree certificate, and if applicable your TEFL certificate, certified by the Department of Higher Education and Training (http://www.dhet.gov.za/)
- Once this has been done, these documents, as well as your Police Check should be legalised by the Department of International Relations and Cooperation (http://www.dirco.gov.za/consular/legalisation.htm)
- Lastly, you should fill out this form http://capetown.chineseconsulate.org/eng/bgdy/applicationformoflegalization/P020051014108378448028.pdf and take it, along with all your documents, to your nearest Chinese Embassy or Consulate for authentication. If you need more information on this final step, you can find it here: http://capetown.chineseconsulate.org/eng/lsqz/authentication/t222902.htm#q5
If you’re an Australian citizen, you should:
- 1. Firstly, get your Criminal Record Check. You can find out how to do this here: http://www.australia.gov.au/information-and-services/public-safety-and-law/police-and-crime- prevention/police-checks
- Take your degree certificate and (if relevant) your TEFL certificate to a Public Notary to be notarised. The Public Notary must receive confirmation from the Educational Institutions who issued your certificates.
- Once these documents have been notarised, they must be authenticated, along with your Criminal Record Check. This must be done by the Department of Foreign Affairs and Trade. You can find their contact details here: https://dfat.gov.au/pages/contact-us.aspx Remember – the documents must be authenticated and not apostilled.
- Lastly, you must take these authenticated documents to the Chinese Embassy or Consulate. The Embassy/Consulate you take it to must be in the same state or province where the documents were notarised. Regardless of where you are from, we recommend that you check with us documents you need to get authenticated before you begin the process. If you have any questions or worries about this then you are welcome to get in touch with us at any time and we will do our best to help.